GuestlistOnline
vs RSVPify
Both handle RSVPs and check-in, but with different strengths. See how they compare on features, pricing, and which fits your event best.
RSVPify is the better tool for formal seated events: conditional-logic RSVP forms, a drag-and-drop seating chart that stays in sync with the guest list, plus-ones and household RSVPs, dietary and meal fields, forms auto-translated into 28 languages, and a free tier that stretches to 100 guests. GuestlistOnline is the better tool when the door matters: fully offline QR check-in, promoter tracking with commissions, a gift fund and EU hosting. RSVPify adds 1.95% + $0.90 per ticket on top of Stripe processing, hosts in the US only, keeps kiosk mode on Enterprise and advertises no offline check-in; GuestlistOnline charges nothing on free events and 5% + €0.25 per paid ticket with processing included.
Feature comparison
An honest look at how the two platforms compare.
| Feature | GuestlistOnline | RSVPify |
|---|---|---|
| Guest list & RSVP | ||
| RSVP collection | Built-in with custom questions, no guest account needed | Advanced RSVP forms with conditional logic |
| Seating charts | Not available | Drag-and-drop seating chart maker synced to the guest list, from Starter |
| Promoter tracking | Built-in with commission management | Not published for hosts — the RSVPify affiliate programme is for referring RSVPify itself |
| Plus-ones | Plus-ones with names and your own wording on the registration page | Plus-ones and household RSVPs on the guest list |
| Guest import and segmentation | CSV import with names, email addresses and mapped columns, plus tags to group and filter guests | CSV import and export, tagging and segmentation, dietary and meal fields and sub-events; custom data fields are Enterprise-only |
| Capacity and waitlist | Capacity limit that closes registration when full, plus guest approval | Capacity limits from the Plus plan; a waitlist feature is not published |
| Check-in & door | ||
| QR code check-in | Built-in with full offline mode | Browser-based check-in by QR or name from the Plus plan; offline check-in is not advertised and the help docs describe an internet-connected app |
| Self check-in kiosks | Not available | Kiosk mode on the Enterprise plan only |
| Badge printing | Not offered | Through Brother QL printers, Billy’s Badges and ExpoPass |
| Several devices at once | Multiple scanner devices on the same guest list, synced live, with door-staff access tokens | Unlimited door staff checking in from any phone, tablet or laptop browser, synced in real time, from the Plus plan |
| Branding & communication | ||
| Custom branding | Custom branding from Per Event (€19.99); full white-label on Enterprise | Reduced RSVPify branding on Professional; full white-label on Enterprise only |
| Messaging | Email invitations, reminders and templates in 7 languages — no SMS blasts | Email only: branded invitations, reminders and broadcasts. SMS, WhatsApp and push are not native |
| Platform | ||
| Gift fund | Built-in for weddings and celebrations | Not available |
| Multi-language support | 7 full language translations across the platform | Default form fields auto-translated into 28 languages; custom translations are a paid extra |
| Team access | 6 roles, up to 5 team members on Per Event and 50 on Pro | Collaborators from the Plus plan; SSO and SAML on Enterprise |
| Data location and certifications | Hosted in the EU, GDPR-compliant | US-based cloud hosting with no EU region advertised; SOC 2 Type II, GDPR and CCPA, AES-256 and TLS, and a statement that data is neither sold nor used to train AI |
| API and integrations | REST API and webhooks on Enterprise | Salesforce, HubSpot, Zapier, Stripe and Google Analytics, with the API from Professional |
| Export | CSV export of guests, RSVPs, answers and check-in status | CSV export of guests and check-in activity |
| Best for | Organisers, venues and small teams who need a guest list, tickets and a door that works without signal | Businesses and nonprofits running registration-heavy events that need seating, sub-events and dietary fields |
| Costs & payouts | ||
| Ticket sales fees | 5% + €0.25 per ticket in the ticket currency, payment processing included, no subscription required | 1.95% + $0.90 per ticket, which the host may pass to the buyer, with Stripe card processing charged separately; selling tickets needs no subscription and unlocks Professional features |
| Registration limits | No monthly registration caps on any plan | The free plan runs one event at a time with 100 registrations a month and 100 invited guests per event; the paid plans step up by registration volume |
| Pricing | Free up to 50 guests; €19.99/event or €29/month flat | Free $0; Starter $39/month or $24 billed yearly; Plus $125 or $89; Professional $409 or $299; Enterprise on a quote |
| Payments and payouts | Stripe Connect, including iDEAL, cards, Apple Pay and Google Pay; payouts land in your own Stripe account | Stripe with cards, Apple Pay and Google Pay, payouts "as fast as every business day"; you need a bank account in a Stripe-supported country |
Facts verified on 2026-09-17. Sources are listed at the bottom of this page.
What each one costs
GuestlistOnline
- Free — €01 event, 50 guests, guest list, RSVP page, manual check-in
- Per Event — €19.99 one-offUnlimited guests for one event, QR check-in, templates, branding, gift fund, 5 team members
- Pro — €29/month or €249/yearUnlimited events and guests, analytics, organisation settings, 50 team members, 7-day trial
- Enterprise — CustomWhite-label, API and webhooks, dedicated support and SLA
Free events: no fees. Paid tickets: 5% + 0.25 per ticket in the ticket currency, payment processing included.
RSVPify
- Free — $01 event at a time, 100 registrations a month, 100 invited guests per event
- Starter — $39/month or $24/month billed yearlyDrag-and-drop seating chart synced to the guest list
- Plus — $125/month or $89/month billed yearlyCheck-in app with unlimited door staff, capacity limits, collaborators, password protection
- Professional — $409/month or $299/month billed yearlyReduced RSVPify branding, embeddable forms, API
- Enterprise — Quote onlyKiosk mode, full white-label, conditional logic, custom data fields, SSO and SAML
- Selling tickets — 1.95% + $0.90 per ticketNo subscription needed; ticketed events get Professional features free, and Stripe processing is charged separately
From rsvpify.com/pricing and rsvpify.com/pricing/selling-tickets, checked 17 Sep 2026. Ticket fees are in addition to Stripe card processing, and the host may pass the ticket fee to the buyer.
What you pay on 200 × $25 tickets ($5,000 gross)
The ticketing rate, with no subscription required — ticketed events get Professional features free. Stripe card processing is charged separately on top.
Assumes one ticket per order and no VAT differences. Both platforms charge nothing on free tickets.
What sets them apart
The details that matter when choosing between the two.
Offline check-in that actually works
GuestlistOnline's QR check-in works without any internet connection — scan guests in and sync later. RSVPify advertises no offline mode: its check-in app runs in a browser on any phone, tablet or laptop from the Plus plan, and the help docs describe an internet-connected app, which is a risk at venues with poor connectivity.
Flat pricing vs the plan ladder
GuestlistOnline charges a flat rate per event or per month with no registration caps. RSVPify's free plan runs one event at a time with 100 registrations a month, and the paid plans climb from $24 to $299 a month billed yearly as registration volume grows; ticket sales add 1.95% + $0.90 per ticket on top of Stripe card processing.
Seating charts: RSVPify's strength
RSVPify offers a drag-and-drop seating chart builder that stays in sync with the guest list, from the Starter plan — a feature GuestlistOnline doesn't have. Add plus-ones and household RSVPs, dietary and meal fields, sub-events and badge printing through Brother QL, Billy's Badges or ExpoPass, and a formal seated event is well served.
Where the data lives
RSVPify is SOC 2 Type II audited and states GDPR and CCPA compliance, but hosts in the US with no EU region advertised. GuestlistOnline is hosted in the EU. If your legal team asks where the guest list physically sits, that answer decides the comparison before any feature does.
When RSVPify is the better choice
If your event is a formal seated gala, wedding or corporate dinner where the seating plan is the hard part, RSVPify is built for exactly that.
- You need a drag-and-drop seating chart that stays in sync with the guest list
- You want RSVP forms with conditional logic and branching questions
- You track meals, dietary needs and sub-events across one guest list
- Your free event has between 50 and 100 guests — RSVPify's free plan covers 100
- You run self check-in kiosks at the door (RSVPify Enterprise)
Switching from RSVPify
RSVPify exports guests and check-in activity to CSV. Import that file into GuestlistOnline and map the columns you want to keep.
What carries over
- Guest names and email addresses
- RSVP status if you map the column on import
- Custom question answers, meal choices and dietary notes as guest fields
- Tags and segments as guest tags
What doesn't
- Seating chart assignments and table layouts
- Conditional-logic form rules and sub-event structures
- Salesforce, HubSpot and Zapier connections
- RSVPify-issued QR codes — GuestlistOnline issues new ones
Common questions
Frequently asked questions about GuestlistOnline vs RSVPify.
All comparisons
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Sources
- RSVPify pricing
- RSVPify ticketing pricing
- RSVPify guest list management
- RSVPify check-in app
- RSVPify help — kiosk mode
- RSVPify help — badge printing options
- RSVPify help — supported languages
- RSVPify privacy and security
Verified on 2026-09-17. Spotted something out of date? Email go@guestlistonline.com and we will correct it.