GuestlistOnline vs AirLST FAQ

Question 1

How much does AirLST cost?

Accepted Answer

The suite is €89 a month on Basic (500 guests, one user), €279 on Advanced (3,000 guests, three users, white-label) and €549 on Professional (5,000 guests, five users, custom domain and API), all excluding VAT, with Enterprise on request. Paying annually takes 17% off, so €1,068, €3,348 and €6,588. Per event, on a nine-month term, the same tiers are €219, €659 and €1,349. Guests beyond your plan cost €0.44 to €0.70 each, the separate Event App starts at €669 a month with add-ons of €999 to €1,699 per event, and setup services run from €699 to €4,499. Figures from airlst.com/en-us/preisliste, checked on 17 September 2026.

Question 2

Does AirLST have a free plan?

Accepted Answer

No. There is a 30-day trial limited to 50 guests, and after that every tier is a paid plan or a paid per-event licence — the cheapest way in is €89 a month or €219 for one event. GuestlistOnline has a genuine free plan: one event, up to 50 guests, the guest list, an RSVP page and manual check-in, with no credit card. Beyond that it is €19.99 for a single event with unlimited guests, or €29 a month or €249 a year on Pro with a 7-day trial.

Question 3

What does AirLST charge on paid tickets?

Accepted Answer

AirLST takes 4% of the gross cart plus VAT on paid events, and your payment provider — Stripe, Mollie or PayPal — charges its own fees on top; free events are fee-free and the money goes straight to your own provider. Take 200 tickets at €25, so €5,000 gross. GuestlistOnline costs €300: 5% is €250, plus 200 × €0.25 is €50, and payment processing is included. AirLST costs €419 on the Basic per-event licence: 4% is €200, plus the €219 licence — and VAT and the payment provider's fees are added to that. Once the licence is counted, AirLST is the dearer of the two on this example; on a monthly plan you are paying the subscription instead, which changes the arithmetic but not the direction.

Question 4

Does AirLST work offline at the door?

Accepted Answer

Yes. AirLST Suite Check-in for iOS and Android keeps the list on the device, scans QR codes with no connection and syncs when it comes back, and it handles companions, walk-ins and live monitoring across several devices. The check-in app itself is in English. GuestlistOnline does the same job with a PWA scanner installed from the browser on any phone, without an app store: it caches the list, scans without signal and syncs afterwards. Neither of them is stuck at the door.

Question 5

What does AirLST do better than GuestlistOnline?

Accepted Answer

Compliance and corporate logistics. AirLST hosts in Germany, is ISO 27001 and TISAX certified and has an external data protection officer, which is what DACH procurement departments ask for; GuestlistOnline hosts in the EU and is GDPR-compliant but holds neither certification. AirLST also syncs invitees with Salesforce, HubSpot and Dynamics, de-duplicates them into an event CRM, manages hotel contingents, transfers, catering and seating, and prints badges on Brother printers at the door. GuestlistOnline offers none of that, and no waitlist either — a capacity limit closes registration and approval handles the rest.

Feature	GuestlistOnline	AirLST
Costs & payouts
Free plan	Free: 1 event, 50 guests, guest list, RSVP page and manual check-in, no credit card	None. There is a 30-day trial capped at 50 guests, and after that the smallest purchase is a plan
Entry price	€0 free, €19.99 for a single event, €29/month or €249/year on Pro	Basic €89/month excl. VAT (€1,068 a year with the 17% annual discount) or €219 for a single event on a nine-month term
Guest limits and overages	50 guests on the free plan, unlimited guests on Per Event and Pro, no per-guest charge	500 guests on Basic, 3,000 on Advanced, 5,000 on Professional; guests beyond the plan cost €0.44 to €0.70 each
Selling tickets	Built in: no fees on free events; paid tickets 5% + €0.25 per ticket, payment processing included	4% of the gross cart plus VAT on paid events, with Stripe, Mollie or PayPal fees charged separately by the provider; free events are fee-free
Who holds the money	Neither of us: payouts run through your own Stripe Connect account, iDEAL included	Neither: the money goes straight to the organiser's own payment provider — Stripe, Mollie or PayPal
Guest list & RSVP
Guest import	CSV import with names, email addresses and mapped columns	Excel and CSV import with de-duplication against the existing invitee database
CRM sync	Not offered — CSV import and export, plus a REST API and webhooks on Enterprise	Two-way sync with Salesforce, HubSpot and Microsoft Dynamics, and an event CRM for recurring invitee lists
Tags, custom fields and filters	Tags, custom registration questions and filters on the guest list	Custom fields, tags, quotas and complex filters over the invitee database
Plus-ones	Plus-ones with names and your own wording on the registration page	Companions on multi-step registration forms, with dietary and preference fields per person
Waitlist	Capacity limit that closes registration when full, plus guest approval	Automated waitlist plus approval workflows on the registration form
Promoter tracking	Promoter links with commissions and per-promoter reporting	Not published
Check-in & door
Offline check-in	PWA scanner on iOS and Android, installed without an app store, scans with no signal and syncs afterwards	AirLST Suite Check-in for iOS and Android scans offline and syncs when the connection returns, with live multi-device monitoring
Walk-ins at the door	Add a guest on the spot from the scanner and check them in	Walk-ins and companions can be added in the check-in app
Badge printing	Not offered	Badge printing on Brother printers at the door
Hotel, transfer and catering logistics	Not offered — the guest list, tickets and the door only	Hotel contingents, transfers, catering and seating are part of the corporate stack
Branding & communication
White-label and custom domain	Custom branding from Per Event (€19.99); full white-label on Enterprise	AirLST branding on Basic; white-label from Advanced (€279/month); a custom domain and sender address only on Professional (€549/month)
SMS, WhatsApp and push	Email invitations, reminders and templates — no SMS blasts	Email is the core channel; SMS is mentioned only for VIP alerts through a third party, push notifications need the separate Event App from €669/month, and WhatsApp is not published
Platform
Languages	7 languages across the dashboard, emails and registration pages	12 guest-facing languages are claimed; the admin is German and English, and the check-in app is English
Data location and certifications	Hosted in the EU, GDPR-compliant; no ISO or TISAX certification	Hosted in Germany, GDPR-compliant, ISO 27001 and TISAX certified, with an external data protection officer
Team access	6 roles, up to 5 team members on Per Event and 50 on Pro	Roles are available, but the seats are capped by plan: 1 user on Basic, 3 on Advanced, 5 on Professional
API & webhooks	REST API and webhooks on Enterprise	REST API documented at docs.api.airlst.com, on the Professional plan only; integrations with Teams, Slack, Zoom, Slido and SpotMe
Export	CSV export of guests, RSVPs, answers and check-in status	Filtered custom exports; the file format is not published
Best for	Organisers, venues, clubs and small teams who need a guest list, tickets and a door without a procurement process	Corporate event departments and agencies in the DACH region with compliance requirements and budgets from about €1,000 to €7,000 a year

GuestlistOnline
vs AirLST

Feature comparison

What each one costs