Enterprise Event Platform Comparison
GuestlistOnline vs Bizzabo
B2B conference operating system vs a self-serve guest list and check-in platform.
Free up to 50 guests · Free plan: no credit card · Free events: no fees
Short answer
Bizzabo publishes a base price, $499 per user per month with a three-seat minimum ($17,999 a year), and includes unlimited events and registrations, which is rare in enterprise event software. White-label, API access, SSO, networking and advanced onsite are quote-only add-ons, and hosting is US-only. GuestlistOnline is €29 a month for unlimited events with custom branding from €19.99 per event, and EU hosting.
Side by side
Feature comparison
An honest look at how the two platforms compare.
| Feature | GuestlistOnline | Bizzabo |
|---|---|---|
| Costs & payouts | ||
| Free plan | Free: 1 event, 50 guests, guest list, RSVP page and manual check-in, no credit card | None, and no self-serve trial either, the platform is behind a demo request |
| Entry price | €0 free, €19.99 for a single event, €29/month or €249/year on Pro | $499 per user per month billed annually with a three-seat minimum, which Bizzabo states as $17,999 a year to start. Vendr reports a median of $30,035 a year across recorded purchases (Feb 2026), in a range of $12,000 to $59,154 |
| What the base plan includes | Pro: unlimited events and guests, QR check-in, ticketing, branding, analytics and 50 team members | Unlimited events and registrations, contact management, ticketing, email, a website builder, a mobile app, reporting and 24/7 support |
| What costs extra | Custom branding from Per Event; API, webhooks and white-label on Enterprise. Nothing else is metered | Virtual events, advanced onsite, martech integrations, sponsor and speaker portals, networking, the custom-branded app, API access, SSO, white-label and Klik badges are all quote-only add-ons |
| Billing terms | Monthly or yearly on Pro, or a €19.99 one-off for a single event. Cancel whenever you like | Annual only and per seat, with three seats as the floor. There is no per-event price |
| Fee per paid ticket | 5% + €0.25 per ticket in the ticket currency, payment processing included, and no fees on free events | Bizzabo does not publish a platform fee of its own. You connect your own processor, the organiser agreement cites Stripe and PayPal, and that processor’s charges are passed through to you |
| Guest list & RSVP | ||
| Guest import | CSV import with names, email addresses and mapped columns | Contact management with import and unlimited custom fields |
| Plus-ones | Plus-ones with names and your own wording on the registration page | Not published. Group registration exists, but no plus-one field is documented |
| Registration logic | Custom questions, guest approval, ticket types and a capacity limit per event | Conditional forms, ticket types with visibility rules, promo codes, session registration, approvals, invite-only or SSO-gated registration and abandoned-registration leads |
| Waitlist | Capacity limit that closes registration when full, plus guest approval | Session registration with capacity and waitlists, plus approvals |
| Promoter tracking | Promoter links with commissions and per-promoter reporting | Ticket Boost referral tracking and promo codes, but no promoter commissions or per-promoter payouts are published |
| Check-in & door | ||
| Offline check-in | PWA scanner on iOS and Android, installed without an app store, scans with no signal and syncs afterwards | The Onsite Command App Store listing claims offline check-in and badge printing. The app is iOS and iPadOS only, an Android version is not published, and Klik SmartBadge wearables need connectivity |
| Several devices at once | Multiple scanner devices on the same guest list, synced live, with door-staff access tokens | Onsite Command on iPhone and iPad in kiosk or staffed mode; Bizzabo publishes no device limit, and Bizzabox rental kits cover the hardware |
| Badge printing | Not offered | Badge printing at the door, session access control, and Klik SmartBadge NFC wearables for networking and lead capture as a paid add-on |
| Branding & communication | ||
| Branding and white-label | Custom branding from Per Event (€19.99); full white-label on Enterprise | Custom domains and custom code are included; the white-labelled attendee app and white-labelling generally are paid add-ons on top of the $17,999 floor |
| SMS to guests | Email invitations, reminders and templates, no SMS blasts | Email, push and in-app messaging; Bizzabo has no native SMS |
| Attendee app and networking | Not offered, there is no attendee app, no 1:1 meetings and no streaming | An iOS and Android attendee app with 1:1 meetings and AI matchmaking through the Networking Suite and BizzyAI; networking and virtual events are both add-ons |
| Platform | ||
| Languages | 7 languages in the dashboard, the emails and the registration pages | Event sites are translatable through a widget Bizzabo describes as covering 500+ languages, but the dashboard, the check-in app and support are English only |
| Data location | Hosted in the EU, GDPR-compliant, with no ISO or SOC certification claimed | Hosted on AWS and GCP in the continental US, with SOC 2 Type 2, ISO 27001, PCI SAQ D and GDPR, CCPA and Data Privacy Framework compliance. No EU data residency is published |
| Team access | 6 roles, up to 5 team members on Per Event and 50 on Pro, all included in the price | Role-based access control and SSO, sold per seat with a three-seat minimum; SSO is an add-on |
| API and integrations | REST API and webhooks on Enterprise; Stripe Connect for payouts | Salesforce, HubSpot, Marketo and Pardot, plus Zapier. The REST API is a paid add-on |
| Export | CSV export of guests, RSVPs, answers and check-in status | Excel and CSV export, and the API where it is licensed; some reviewers report gaps in what the exports contain |
| Best for | Organisers, venues, clubs and small teams running guest lists, tickets and the door, in several countries and currencies | B2B marketing teams with three or more organisers running a year-round conference portfolio with CRM attribution, on roughly $18,000 to $60,000 a year |
Facts verified on 2026-09-17. Sources are listed at the bottom of this page.
Pricing
What each one costs
GuestlistOnline
- Free €0
1 event, 50 guests, guest list, RSVP page, manual check-in
- Per Event €19.99 one-off
Unlimited guests for one event, QR check-in, templates, branding, gift fund, 5 team members
- Pro €29/month or €249/year
Unlimited events and guests, analytics, organisation settings, 50 team members, 7-day trial
- Enterprise Custom
White-label, API and webhooks, dedicated support and SLA
Free events: no fees. Paid tickets: 5% + 0.25 per ticket in the ticket currency, payment processing included.
Bizzabo
- Event Experience OS $499 per user/month, annual, 3-seat minimum
Unlimited events and registrations, email, websites, mobile app, 24/7 support
- Add-ons Quote only
White-label, API, SSO, networking, virtual events, advanced onsite, Klik badges
From bizzabo.com/pricing, 17 Sep 2026. Vendr (Feb 2026): median $30,035/year. No free plan or self-serve trial. Bizzabo does not publish a ticket fee of its own, your own processor’s charges are passed through.
Key differences
What sets them apart
The details that matter when choosing between the two.
Where the price starts
Credit where it is due: Bizzabo is one of the few enterprise event platforms that publishes a number. It is $499 per user per month, billed annually, with three seats as the minimum, which Bizzabo states as $17,999 a year before a single add-on. Vendr puts the median actual contract at $30,035 (Feb 2026), in a range of $12,000 to $59,154. There is no free plan, no self-serve trial and no per-event price. GuestlistOnline is free for one event with 50 guests, €19.99 for a single event of any size, and €29 a month or €249 a year for unlimited events, bought with a card.
Where Bizzabo wins: the conference floor
Klik SmartBadge NFC wearables that let attendees tap to swap details and sponsors capture leads have no equivalent here, and neither do the attendee app with 1:1 meetings and AI matchmaking, session registration with capacity and waitlists, sponsor and speaker portals, virtual and hybrid streaming, Bizzabox rental hardware, or Salesforce, HubSpot, Marketo and Pardot attribution back to the pipeline. GuestlistOnline offers none of it: no attendee app, no networking, no streaming, no badge printing and no CRM sync. Several of those are Bizzabo add-ons on top of the $17,999, but they exist, and here they do not.
Where GuestlistOnline wins: EU hosting and languages
Bizzabo hosts on AWS and GCP in the continental US and publishes no EU data residency option, so EU personal data travels on standard contractual clauses, a conversation worth having before the DPA is signed. Its dashboard, check-in app and support are English only; the 500+ languages it advertises are a translation widget on the event site. GuestlistOnline hosts in the EU and runs in 7 languages across the dashboard, the emails and the registration pages. Bizzabo does hold SOC 2 Type 2, ISO 27001 and PCI SAQ D, and we hold none of those.
Where GuestlistOnline wins: promoters, per-event pricing and self-serve
Bizzabo is annual, per seat and demo-gated: you cannot buy it for one conference, and three seats is the floor whether you need them or not. Ticket Boost tracks referrals and promo codes, but no promoter commissions or per-promoter payouts are published. GuestlistOnline sells a single event for €19.99, takes a card in the dashboard, sells paid tickets at 5% + €0.25 each with payment processing included and no fees on free events through your own Stripe Connect account, and gives each promoter a link, counts who actually arrived through it and works out the commission.
Fair is fair
When Bizzabo is the better choice
B2B marketing teams with three or more organisers running a portfolio of conferences are the audience Bizzabo prices for.
- Klik smart badges for networking and lead capture
- CRM attribution back to Salesforce, HubSpot or Marketo
- An attendee app with AI matchmaking and session-level registration
- A dedicated onsite team and rental hardware for events under 1,000
Migration
Switching from Bizzabo
Bizzabo exports contacts, registrations and reports to Excel and CSV, and the REST API is available where you have licensed it. Pull the registration file, then import it into GuestlistOnline and map the columns you want to keep. Some reviewers report gaps in what the standard exports contain, so check the file against the dashboard before you cancel anything, and remember the contract is annual.
- Contact and registrant names, email addresses and company fields
- Ticket type and the custom field answers you map on import
- Check-in status, as the exported record of who arrived
- Klik SmartBadge profiles, networking matches and 1:1 meeting histories
- Session agendas, sponsor and speaker portals and virtual event recordings
- The Salesforce, HubSpot, Marketo or Pardot syncs, and any white-labelled attendee app
Common questions
Frequently asked questions about GuestlistOnline vs Bizzabo.
How much does Bizzabo cost?
Bizzabo publishes $499 per user per month, billed annually, with a three-seat minimum, which it states as $17,999 a year, and that base includes unlimited events and registrations, contact management, ticketing, email, a website builder, a mobile app, reporting and 24/7 support. The add-ons are where it grows: virtual events, advanced onsite, martech integrations, sponsor and speaker portals, networking, the custom-branded app, API access, SSO, white-label and Klik badges are all quoted separately. Vendr recorded a median contract of $30,035 a year in February 2026, in a range of $12,000 to $59,154, a third-party figure, not a Bizzabo one. GuestlistOnline is €0 free, €19.99 for a single event, €29 a month or €249 a year.
Does Bizzabo have a free plan or a trial?
Neither. There is no free plan and no self-serve trial: you book a demo, get a quote and sign an annual contract for at least three seats. That also means there is no way to buy Bizzabo for one conference. GuestlistOnline has a free plan with one event and up to 50 guests and no credit card, a €19.99 one-off price for a single event with unlimited guests, and Pro at €29 a month or €249 a year with a 7-day trial.
What does Bizzabo charge per ticket?
Nothing of its own that it publishes. Bizzabo’s organiser agreement has you connect your own payment processor, Stripe and PayPal are the ones cited, and that processor’s charges are passed through to you, so what a paid ticket costs depends on your Stripe or PayPal rate rather than on a Bizzabo rate card. On a large paid conference that is genuinely cheaper than a percentage platform. GuestlistOnline charges 5% + €0.25 per paid ticket in the ticket currency with payment processing included, and no fees on free events, paid out through your own Stripe Connect account including iDEAL.
Where does Bizzabo store data, and does it work in Europe?
Bizzabo hosts on AWS and GCP in the continental US and publishes no EU data residency option, so EU personal data moves to the US under standard contractual clauses. It does hold SOC 2 Type 2, ISO 27001 and PCI SAQ D and states GDPR, CCPA and Data Privacy Framework compliance, and it has offices in London, Tel Aviv and Kyiv alongside its New York headquarters, but if your privacy review requires EU residency, that is the question to open with. GuestlistOnline hosts in the EU and is GDPR-compliant, though we hold no ISO or SOC certification, so the trade runs both ways.
What does Bizzabo do better than GuestlistOnline?
Everything a multi-track B2B conference needs beyond the door. Klik SmartBadge wearables for networking and lead capture, an attendee app with 1:1 meetings and AI matchmaking, session registration with capacity and waitlists, sponsor and speaker portals, virtual and hybrid streaming, badge printing with rental kits and an onsite team, and attribution back into Salesforce, HubSpot, Marketo or Pardot. GuestlistOnline has none of those. What it has instead is a price you can see, a single event for €19.99, promoter tracking and EU hosting.
Sources
Where these facts come from
- bizzabo.com Bizzabo pricing
- bizzabo.com Bizzabo organiser master services agreement
- bizzabo.com Bizzabo security and compliance
- apps.apple.com Bizzabo Onsite Command, App Store listing
- bizzabo.com Bizzabo platform and product pages
- vendr.com Vendr marketplace, Bizzabo contract data (Feb 2026)
Spotted something out of date? Email go@guestlistonline.com and we will correct it.
Your next event, sorted.
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