The Wedding Guest List App Couples Dream About
From RSVPs to check-in, manage your entire wedding guest journey in one beautiful place
Perfect for wedding planners
- Online RSVP CollectionGuests RSVP with meal choices and dietary requirements
- Plus One ManagementControl who can bring guests and track accurate headcounts
- QR Code Check-InVenue coordinator scans codes for seamless entry
- Multiple Wedding EventsRehearsal, ceremony, reception - each with its own guest list
RSVP tracking
See who's coming
Meal preferences
Dietary & meal tracking
Digital invitations
Beautiful & branded
QR check-in
Seamless reception entry
Everything You Need for Your Big Day
Powerful tools designed specifically for wedding planning
Guest RSVP Management
Send digital invitations and collect RSVPs online. Track meal preferences, dietary requirements, plus ones, and song requests in one place.
Plus Ones & Children
Specify which guests can bring a plus one or children. Guests add companion details when they RSVP for accurate headcounts.
Beautiful Invitations
Send branded email invitations with your wedding details. Guests receive personalized RSVP links and instant confirmation.
QR Code Entry
Each guest gets a unique QR code. Venue coordinators scan codes at the door for seamless, contactless check-in.
Multiple Events
Create separate events for rehearsal dinner, ceremony, reception, and brunch. Invite different guest subsets to each.
Seating & Dietary Tracking
Collect dietary requirements and allergies through custom fields. Export guest lists with meal preferences for your caterer.
Digital Wedding Invitations & RSVP
Sending wedding invitations by post is expensive, slow, and impossible to track. Digital wedding invitations solve all three problems. With GuestlistOnline, you send beautifully branded invitation emails that include your wedding details, venue, and a personalised RSVP link — all in one message. Guests click the link, confirm attendance, choose a meal, and add any dietary requirements without creating an account or downloading an app.
As a wedding invitation app, GuestlistOnline lets you see exactly who has responded, who has declined, and who still needs a nudge. Send one-click reminder emails to guests who have not yet replied. Unlike paper invitations, you can update event details after sending — and every guest sees the latest information on their personal RSVP page. No reprinting, no extra postage.
Digital invitations are not just practical — they set the tone for a modern, organised wedding. Your guests experience a seamless, professional RSVP process from the moment they receive your invitation to the day they arrive at the venue.
Organise Guests by Table, Group & Dietary Need
Organising guests for a wedding is one of the most time-consuming parts of the planning process. GuestlistOnline makes it manageable with custom fields and tags that let you group guests by table, section, or seating area as part of your guest list. Tag families, friend groups, or colleagues — then export a clean, formatted guest list for your venue coordinator or caterer.
Because RSVPs, meal preferences, and dietary requirements are all collected in the same system, your exported guest list already includes everything the venue needs: who is in which group, what they ordered, and any allergies to flag. There is no need to merge spreadsheets from multiple sources or manually transfer data. Everything flows from one place.
For weddings with multiple events — such as a ceremony, cocktail hour, and reception — you can manage separate guest lists and groupings for each. Assign different subsets of your full guest list to each event and export the data you need for each setting.
Wedding Guest List Manager — From Save-the-Date to Check-In
The best wedding app is one that covers the full journey — not just one piece of it. GuestlistOnline acts as your wedding guest list manager from the moment you start planning. Build your initial A and B lists, send save-the-dates to your priority guests, then follow up with formal digital invitations when you are ready. Track every response in real time and know at a glance who has confirmed, who has declined, and who still needs to reply.
As the wedding day approaches, collect final headcounts, confirm meal choices, and generate QR codes for every guest. On the day, your venue coordinator or a trusted family member scans QR codes at the door for seamless, contactless check-in — no paper lists, no confusion at the entrance. See real-time attendance numbers from any device.
Add a gift fund for your honeymoon and let guests contribute during the RSVP flow. Combine RSVP management, digital invitations, guest grouping, QR check-in, and a honeymoon fund in one free wedding planning tool — not five different subscriptions. Start free with up to 50 guests, and upgrade only when you need to.
From setup to check-in in minutes
A simple workflow that scales from intimate gatherings to large-scale events.
Create Your Event
Set up your event with all the details — name, date, location, and pricing options. Upload your flyer to make it stand out.
Add Your Guests
Add guests manually, import a CSV, or share a public registration link. Set pricing tiers for VIPs, artists, or general admission.
Send Invitations
Send branded email invitations with a single click. Guests receive a personalized RSVP link with payment options if needed.
Collect RSVPs & Payments
Guests confirm attendance and complete payment (if required). They receive a unique QR code for entry.
Check Guests In
Door staff scans QR codes for instant check-in. Real-time updates keep everyone in sync.
Ready to simplify your workflow?
Get StartedWedding guest list questions
Common questions about using our wedding guest list app.
Ready to streamline your event management?
Join thousands of organizers who trust GuestlistOnline for their events. Get started in minutes — no credit card required.