Festival Guest List App for Large-Scale Events
Manage multi-day festivals and large events with ease. Multiple staff checking in simultaneously, artist allocations, custom waivers, and real-time capacity tracking. Scale from 100 to 10,000+ attendees.
Built for large festivals
- Multi-Day & Multi-StageCreate separate events for each day, stage, or zone
- Multi-Staff Check-InUnlimited door staff on their own devices with live sync
- Artist & VIP PassesSeparate allocations for artists, crew, VIP, and GA
- Custom Waivers & FormsCollect emergency contacts, medical info, and liability waivers
Multi-day events
Separate events per day or stage
Multiple staff
Unlimited devices, live sync
Artist allocations
Quotas & custom pricing
Scale to thousands
10,000+ attendees supported
Everything you need for festival guest management
From ticket sales to on-site check-in, manage every aspect of your festival operations.
Multi-Event Management
Create separate events for different stages, days, or zones. Each with independent guest lists, teams, and check-in points.
Bulk Import & Registration
Import thousands of guests via CSV or enable public registration. Handle 10,000+ attendees with multiple ticket tiers.
Multi-Staff Check-In
Deploy unlimited door staff, each using their own device. Real-time sync across all devices prevents duplicate check-ins and tracks live capacity.
Custom Registration Fields
Collect waivers, emergency contacts, medical info, camping preferences, or any data you need. Export to CSV for records.
Real-Time Analytics
See live attendance counts, check-in rates, and ticket sales across all days and zones. Export reports for sponsors.
Artist & VIP Allocations
Give artists their own +1 quotas with custom pricing. Separate passes for backstage, VIP, GA, and crew.
Festival Ticketing Software — Sell Tickets, Manage Entry
Festival ticketing doesn't have to mean paying per-ticket marketplace fees. GuestlistOnline lets you create multiple ticket tiers — General Admission, VIP, backstage, and artist passes — each with independent pricing and capacity limits. Early bird tickets are simple to set up: define the price, set an expiry, and the tier closes automatically when it sells out or the date passes.
Payments are processed securely through Stripe. Every attendee receives a QR code by email, ready to scan at the gate. There are no per-ticket marketplace commissions — you pay a flat platform fee and keep what you earn. The result is more revenue per ticket and a frictionless experience for attendees from purchase through to check-in.
Whether you're selling 500 tickets to a local music festival or 10,000 to a multi-day event, the same system handles both. Scale ticket sales across multiple event days or zones, and manage all revenue from one dashboard.
Festival Management Software for Multi-Day Events
Running a festival means coordinating multiple stages, multiple days, and multiple teams simultaneously. GuestlistOnline organises every zone as a separate event — each with its own guest list, check-in team, and capacity — while letting you manage everything from a single organiser account. Separate guest lists per stage or day keep operations clean and prevent cross-contamination between areas.
Role-based access means stage managers and door staff only see what they need. A real-time dashboard gives you a live overview across all areas: how many people have checked in, how many are still expected, and current capacity at every zone. The system is tested to handle 10,000+ attendees without performance degradation — whether you're running a boutique festival or a large-scale outdoor event.
Team coordination is built in. Add unlimited staff accounts, assign them to specific events or entry points, and track check-in activity per team member. Everything syncs in real time, so a check-in at the main gate immediately reflects across all dashboards.
Access Control & Capacity Tracking
Festival access control is more than scanning tickets at the gate. GuestlistOnline supports multi-device check-in with real-time sync across all devices. When an attendee scans in on one device, every other device immediately sees the check-in — preventing duplicate entry without requiring any specialised hardware. Door staff use any smartphone or tablet running the web-based check-in app.
Live capacity counts update instantly as attendees arrive. Set a hard cap per area and door staff receive a clear visual warning when a zone is approaching capacity — useful for VIP areas, seated sections, and fire-safety compliance. Wristband distribution can be tracked as a separate check-in step, giving you a precise record of who received a wristband and when.
Custom registration fields let you collect emergency contact information, medical notes, and liability waivers as part of the RSVP or ticket purchase flow. This data is stored securely and can be exported to CSV for your records or shared with your health and safety team. Combined with QR code scanning and real-time dashboards, it gives festival organisers the operational visibility they need to run a safe event.
From setup to check-in in minutes
A simple workflow that scales from intimate gatherings to large-scale events.
Create Your Event
Set up your event with all the details — name, date, location, and pricing options. Upload your flyer to make it stand out.
Add Your Guests
Add guests manually, import a CSV, or share a public registration link. Set pricing tiers for VIPs, artists, or general admission.
Send Invitations
Send branded email invitations with a single click. Guests receive a personalized RSVP link with payment options if needed.
Collect RSVPs & Payments
Guests confirm attendance and complete payment (if required). They receive a unique QR code for entry.
Check Guests In
Door staff scans QR codes for instant check-in. Real-time updates keep everyone in sync.
Ready to simplify your workflow?
Get StartedFestival guest list questions
Common questions about using our festival guest list app.
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