GuestlistOnline
vs Eventzilla
Conference registration platform vs guest list management. See how they compare on features, pricing, and which fits your event best.
Eventzilla is the better tool for conferences: self-service kiosk check-in, on-demand and bulk badge printing with Zebra and Epson printers, automated waitlists with approvals and conditional-logic registration forms, charged per paid registration ($1.50 flat on Basic, 1.9% + $1.50 on Pro, 2.9% + $1.50 on Plus, or from $1,999 a year at 0% per registration). What it does not publish is a lot: no processor, no payout timing, no offline check-in, no GDPR statement and no hosting region. GuestlistOnline is the better tool for guest lists: fully offline QR check-in, promoter tracking with commissions, a wedding gift fund and EU hosting. We charge nothing on free events and 5% + €0.25 per paid ticket with payment processing included.
Feature comparison
An honest look at how the two platforms compare.
| Feature | GuestlistOnline | Eventzilla |
|---|---|---|
| Guest list & RSVP | ||
| Event registration | Built-in RSVP forms with custom questions | Registration forms with conditional logic and custom fields, email invitations and post-event surveys |
| Promoter tracking | Built-in with commission management and individual links | Not published |
| Waitlist and approval | Capacity limit that closes registration when full, plus guest approval | Automated waitlists with approvals |
| Guest import and tags | CSV import with names, email addresses and mapped columns, plus tags to group and filter guests | Not published — CSV import, tags, plus-ones and capacity limits are not stated on the official pages |
| Seating charts | Not offered — tags group guests by table, but there is no floorplan | Seating plans on Pro, with no detail published |
| Check-in & door | ||
| QR code check-in | Built-in with full offline mode | QR check-in with real-time multi-device sync; offline check-in is not published |
| Badge printing | Not available | On-demand and bulk badge printing with Zebra and Epson printers |
| Self-service kiosk | Not available | Self-service kiosk check-in mode |
| Several devices at once | Multiple scanner devices on the same guest list, synced live, with door-staff access tokens | Real-time sync across several check-in devices |
| Platform | ||
| Gift fund | Built-in for weddings and celebrations | Not available |
| Speaker management | Not available | Speaker, agenda and exhibitor tooling alongside registration |
| Virtual events & streaming | In-person events only | Not published — no streaming or virtual venue feature is stated on the official pages |
| Multi-language support | 7 full platform translations | Localised marketing sites for France, Germany, Spain, Australia, Canada, India and the UK; the product interface language count is not published |
| Team roles | 6 roles, up to 5 team members on Per Event and 50 on Pro | Up to 10 users on Pro and multiple user roles on Plus, though the role names are not published |
| Data location and certifications | Hosted in the EU, GDPR-compliant | Not published — a cookie policy and a CCPA opt-out, but no GDPR statement, hosting region or certification was found |
| API and integrations | REST API and webhooks on Enterprise | Zapier with 500+ apps, HubSpot and a documented API |
| Export | CSV export of guests, RSVPs, answers and check-in status | CSV export of registrants |
| Best for | Organisers running invitations, guest lists, promoters and the door, in several countries and currencies | Conference organisers who need kiosk check-in and badge printing with speaker, agenda and exhibitor tooling |
| Branding & communication | ||
| Custom branding | Custom branding from Per Event (€19.99); full white-label on Enterprise | A white-label website designer and custom domain on Plus; Basic and Pro have neither |
| Attendee engagement | Not available | Post-event surveys and push notifications; SMS is not published |
| Costs & payouts | ||
| Pricing | Free up to 50 guests; €19.99/event or €29/month flat | Free events and free registration types are free; paid registrations cost $1.50 flat on Basic, 1.9% + $1.50 on Pro and 2.9% + $1.50 on Plus |
| Annual plan | €29/month or €249/year on Pro: unlimited events and guests, no per-registration charge | Custom/Annual from $1,999 a year at 0% per registration, including 500 registrations |
| Payment processing | Included in the 5% + €0.25 per paid ticket | Not published — Eventzilla does not state whether processing is included or what it costs, though organisers may pass both ticketing and processing fees to buyers |
| Payments and payouts | Stripe Connect, including iDEAL; payouts land in your own Stripe account | Not published — no processor, payout timing or statement about who holds the money |
| Currencies | Euro, US dollar and pound sterling; the per-ticket fee is charged in the ticket currency | US dollar, pound sterling, Australian dollar, Canadian dollar and euro, with currency-equivalent flat fees |
Facts verified on 2026-09-17. Sources are listed at the bottom of this page.
What each one costs
GuestlistOnline
- Free — €01 event, 50 guests, guest list, RSVP page, manual check-in
- Per Event — €19.99 one-offUnlimited guests for one event, QR check-in, templates, branding, gift fund, 5 team members
- Pro — €29/month or €249/yearUnlimited events and guests, analytics, organisation settings, 50 team members, 7-day trial
- Enterprise — CustomWhite-label, API and webhooks, dedicated support and SLA
Free events: no fees. Paid tickets: 5% + 0.25 per ticket in the ticket currency, payment processing included.
Eventzilla
- Basic — $1.50 per paid registrationFree to start; a flat fee per paid registration, free registration types are free
- Pro — 1.9% + $1.50 per paid registrationUp to 10 users, seating plans, conditional-logic registration forms
- Plus — 2.9% + $1.50 per paid registrationWhite-label website designer, custom domain, multiple user roles
- Custom / Annual — From $1,999 a year0% per registration, including 500 registrations
From eventzilla.net/p/pricing, checked 17 Sep 2026. Unlimited events and free registration types carry no charge. Flat fees are charged in currency equivalents in GBP, CAD, AUD and EUR. Whether payment processing is included, and what it costs, is not published; organisers may pass both ticketing and processing fees to buyers.
What you pay on 200 × $25 tickets ($5,000 gross)
Basic plan: a flat $1.50 per paid registration. Pro is 1.9% + $1.50 and Plus 2.9% + $1.50. Eventzilla does not publish whether payment processing is included or what it costs, so the real total may be higher.
Assumes one ticket per order and no VAT differences. Both platforms charge nothing on free tickets.
What sets them apart
The details that matter when choosing between the two.
Guest list management vs conference registration
GuestlistOnline is built for guest list workflows: invitations, RSVPs, CSV import with tags, promoter tracking with commissions, gift funds and offline check-in. Eventzilla is built for conference-style events: conditional-logic registration forms, automated waitlists with approvals, kiosk check-in, badge printing and speaker, agenda and exhibitor tooling. Different tools for different event types.
Flat pricing vs per-registration fees
GuestlistOnline charges a flat €19.99 per event or €29 a month, nothing at all on free events and 5% + €0.25 per paid ticket with processing included — never a charge per head. Eventzilla charges per paid registration ($1.50 flat on Basic, 1.9% + $1.50 on Pro, 2.9% + $1.50 on Plus), or from $1,999 a year to remove the per-registration fee entirely. For 200 tickets at 25, Eventzilla Basic comes to $300 before whatever processing costs, and ours is €300 all-in.
Badge printing and kiosks: Eventzilla's strength
Eventzilla offers on-demand and bulk badge printing with Zebra and Epson printers, plus a self-service kiosk check-in mode — features GuestlistOnline doesn't have at all. For conferences that need a professional badge in someone's hand at the door, Eventzilla is the stronger choice.
What Eventzilla does not publish
Eventzilla's official pages state no payment processor, no payout timing, no statement about who holds the money, no offline check-in mode, no GDPR statement, no hosting region and no certification. Those are the questions a European organiser asks first. GuestlistOnline pays out through Stripe Connect including iDEAL, hosts in the EU, is GDPR-compliant, and its PWA scanner keeps working when the connection does not.
When Eventzilla is the better choice
If you run conferences with badges, kiosks and a speaker programme, Eventzilla is built for exactly that.
- You print badges on demand or in bulk with Zebra or Epson printers at the door
- You want self-service kiosk check-in so attendees queue less
- You run automated waitlists with approvals on a capped conference
- You need speaker, agenda and exhibitor tooling alongside registration
- You register enough people a year that $1,999 a year at 0% per registration is the cheapest line
Switching from Eventzilla
Eventzilla exports registrants to CSV. Import that file into GuestlistOnline and map the columns you want to keep.
What carries over
- Guest names and email addresses
- Registration details and form answers if you map the columns on import
- Waitlist and approval status, as the exported record
What doesn't
- Badge templates and printer configuration
- Kiosk check-in configuration
- Speaker, agenda and exhibitor programme data
- Zapier and HubSpot connections
Common questions
Frequently asked questions about GuestlistOnline vs Eventzilla.
All comparisons
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Sources
- Eventzilla pricing
- Eventzilla features
- Eventzilla onsite solutions
- Eventzilla integrations
- Eventzilla about
Verified on 2026-09-17. Spotted something out of date? Email go@guestlistonline.com and we will correct it.