Check-in Software Comparison
GuestlistOnline vs OneTap Check-In
Attendance tracking for recurring programmes vs an event platform with RSVPs, tickets and an offline door.
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Kurze Antwort
OneTap Check-In is attendance software: people check themselves in with a QR pass, a code or an iPad kiosk, and every check-in and check-out lands on a sheet you can export. It is built for recurring programmes, training, continuing education, schools, after-school clubs and memberships, and it also sells a guest list app for events. Pricing is per active profile on annual plans only, free up to 20 people and from $599.88 a year for 250, it needs an internet connection to check anyone in, the admin app is iOS only, and data lives in AWS Virginia. GuestlistOnline is built for one-off events instead: RSVP pages, paid tickets at 5% + €0.25 with processing included, promoter links, offline QR scanning on iPhone and Android, seven languages and EU hosting, from €0 to €29 a month.
Gegenüberstellung
Funktionsvergleich
Ein ehrlicher Blick darauf, wie sich die beiden Plattformen unterscheiden.
| Funktion | GuestlistOnline | OneTap Check-In |
|---|---|---|
| Costs & payouts | ||
| Free plan | Free: 1 event, 50 guests, guest list, RSVP page and manual check-in, no credit card | Free forever: up to 20 profiles, 3 collaborators, QR check-ins and attendance reports, no credit card |
| Entry price | €0 free, €19.99 for a single event, €29/month or €249/year on Pro | Basic $599.88 a year for 250 profiles ($49.99 a month billed yearly); Standard $839.88 for 500; Pro $1,199.88 for 1,000; Custom from $2,400 |
| Billing | Monthly or yearly on Pro, one-off for a single event, cancel anytime | Annual plans only, charged per active profile; the FAQ says monthly billing is not offered |
| Selling tickets | Built in: no fees on free events; paid tickets 5% + €0.25 per ticket, payment processing included | No ticketing and no payments; OneTap tracks attendance, it does not sell entry |
| Guest list & RSVP | ||
| RSVP and registration | Registration page per event with custom questions, plus-ones, capacity, approval and scheduled opening | A shared registration link or walk-in self check-in; OneTap does not use the word RSVP and has no plus-ones or capacity limit |
| Guest import | CSV import with names, email addresses and mapped columns | Excel import of guest lists, walk-ins added in the iOS admin app |
| Promoter tracking | Promoter links with commissions calculated per promoter | Not offered |
| Check-in & door | ||
| QR check-in | QR code per guest in the confirmation email, scanned in the browser or the PWA scanner on every paid plan | Unique QR pass per profile, plus check-in codes, sign-in links and an iPad kiosk where people tap their own name |
| Offline mode | Full offline scanning: the list syncs before the door opens, scans run locally, results sync back | None. The FAQ says you need internet access to check people in |
| Admin app | PWA scanner on iPhone and Android, installed from the browser without an app store | OneTap Check-In admin app on iOS only; admins on Android use the web dashboard |
| Several devices at once | Multiple scanner devices on the same guest list, synced live, with door-staff access tokens | Multiple admin devices synced in real time, up to 15 in practice |
| Check-out and time on site | Check-in only; no check-out or duration tracking | Check-in and check-out times, time on site, per-person history, on-screen signatures and anti-proxy rules such as a QR code that refreshes every 20 seconds |
| Branding & communication | ||
| Guest emails | Invitations, confirmations, reminders and templates in your branding, in 7 languages | SMS credits on paid plans (2,500 on Basic to 10,000 on Pro); no invitation or reminder emails are described |
| Platform | ||
| Languages | 7 languages across the dashboard and the guest pages | English only; no other language is mentioned on the site |
| Data location | Hosted in the EU | AWS N. Virginia (us-east-1) on MongoDB Atlas, encrypted in transit and at rest; the GDPR is not mentioned |
| Integrations | REST API and webhooks on Enterprise | Zapier, Jotform, Make and n8n from Basic; REST API and webhooks from Standard |
| Export | CSV export of guests, RSVPs, answers and check-in status | Excel, CSV and PDF attendance reports plus a Google Sheets add-on |
| Best for | Clubs, promoters, galas and private events, plus anything that sells tickets | Classes, training and memberships where the same people check in week after week |
Fakten geprüft am 2026-11-04. Die Quellen sind am Ende dieser Seite aufgeführt.
Preise
Was jede Plattform kostet
GuestlistOnline
- Free €0
1 event, 50 guests, guest list, RSVP page, manual check-in
- Per Event €19.99 one-off
Unlimited guests for one event, QR check-in, templates, branding, gift fund, 5 team members
- Pro €29/month or €249/year
Unlimited events and guests, analytics, organisation settings, 50 team members, 7-day trial
- Enterprise Custom
White-label, API and webhooks, dedicated support and SLA
Free events: no fees. Paid tickets: 5% + 0.25 per ticket in the ticket currency, payment processing included.
OneTap Check-In
- Free $0
Up to 20 profiles, 3 collaborators, QR check-ins, Excel and PDF attendance reports
- Basic $599.88/year
Up to 250 profiles, 5 collaborators, 2,500 SMS credits, QR and kiosk check-in and check-out, unique QR passes, check-in restrictions, integrations
- Standard $839.88/year
Up to 500 profiles, 10 collaborators, 5,000 SMS credits, everything in Basic plus API access
- Pro $1,199.88/year
Up to 1,000 profiles, 15 collaborators, 10,000 SMS credits, custom barcodes and collaborator access control
- Custom From $2,400/year
More than 1,000 profiles, custom reports and processes, SSO login
From onetapcheckin.com/pricing and the FAQ, fetched 4 Nov 2026. Annual billing only. You pay per active profile (one unique person), not per check-in; a profile slot frees up when you delete the profile.
Wesentliche Unterschiede
Was sie unterscheidet
Die Details, die bei der Wahl zwischen den beiden zählen.
Attendance sheets vs an event with a guest list
OneTap is a register. The same people, a class, a team, a membership, check in week after week, and the product is about the sheet that records it: check-in and check-out times, time on site, signatures, anti-proxy rules. It has no RSVP page, no plus-ones, no capacity and no invitations. GuestlistOnline starts from the event: an RSVP or registration page, the guest list it fills, the emails around it, and the QR code that gets each guest through the door.
Online only vs offline at the door
OneTap's own FAQ says you need internet access to check people in, which is fine in a classroom and a problem in a basement club or a festival field. GuestlistOnline's PWA scanner downloads the list before the doors open, scans with no signal and syncs the results back afterwards, on iPhone and Android alike, while OneTap's admin app is iOS only.
Per profile per year vs per plan
OneTap charges per active profile on annual plans only: free for 20 people, $599.88 a year for 250, $1,199.88 for 1,000. A one-off event with 400 guests needs the Standard plan for a year. GuestlistOnline prices by plan, not by head: €19.99 for one event with unlimited guests, or €29 a month for unlimited events, cancel anytime.
Where OneTap wins: recurring attendance and compliance
For training, continuing education credits, schools and memberships OneTap is the better fit: an iPad kiosk where people tap their own name, a QR code that refreshes every 20 seconds against proxy check-ins, time and location restrictions, on-screen signatures, check-out and time-on-site reports, and Zapier, Make, n8n and Jotform from the first paid plan. GuestlistOnline tracks check-in only and keeps its API on Enterprise.
Fair ist fair
Wann OneTap Check-In die bessere Wahl ist
If you track attendance for the same group over and over, a course, a club, a training programme, a workplace, OneTap is built for that and GuestlistOnline is not.
- Recurring attendance with check-out times and time on site per person
- Compliance needs: signatures, anti-proxy QR codes, time and location restrictions
- An iPad kiosk where people check themselves in by name
- Zapier, Make, n8n and Jotform integrations without an enterprise contract
Umstieg
Wechsel von OneTap Check-In
OneTap exports attendance and profiles to Excel, CSV and PDF, and the Google Sheets add-on or the API (from Standard) can pull the same records. Export the profile sheet as CSV and import it into GuestlistOnline, mapping names, email addresses and any custom field you want to keep.
- Names, email addresses and phone numbers of every profile
- Custom field values, mapped to custom questions or tags on import
- Past attendance, as the exported record of who checked in and when
- QR passes, guests receive a new QR code from GuestlistOnline by email
- Kiosk setups, check-in codes and anti-proxy restrictions
- Check-out and time-on-site history as a live feature
- Zapier, Make and Jotform automations built on OneTap
Häufige Fragen
Häufig gestellte Fragen zu GuestlistOnline vs. OneTap Check-In.
How much does OneTap Check-In cost compared with GuestlistOnline?
OneTap is free for up to 20 profiles, then $599.88 a year for 250 profiles, $839.88 for 500, $1,199.88 for 1,000 and from $2,400 for more, billed annually only and charged per active person. GuestlistOnline is free for one event with 50 guests, €19.99 for a single event with unlimited guests, and €29 a month or €249 a year for unlimited events and guests.
Does OneTap Check-In work offline?
No. OneTap's FAQ says you need internet access to check people in. GuestlistOnline's scanner downloads the guest list before the doors open, scans with no connection and syncs the results back afterwards, on both iPhone and Android.
Can I collect RSVPs or sell tickets with OneTap?
Neither. OneTap offers a registration link and walk-in check-in, with no RSVP page, plus-ones, capacity limit, invitations or payments. GuestlistOnline has an RSVP or registration page per event, sends the invitations and reminders, and sells paid tickets at 5% + €0.25 with processing included, with nothing charged on free events.
Is OneTap a guest list app for events?
It sells one, and for a small recurring meetup it works: import the list, hand out QR passes, scan at the door. For a one-off event with RSVPs, promoters, paid entry or a door without signal it lacks the pieces around the scan. GuestlistOnline is built around that one-off event.
Where does OneTap store data, and in which languages does it work?
In AWS N. Virginia (us-east-1), encrypted in transit and at rest; the site does not mention the GDPR or any language other than English. GuestlistOnline hosts in the EU and runs in 7 languages across the dashboard, the emails and the guest pages.
Can I move my OneTap profiles to GuestlistOnline?
Yes. Export the profiles as CSV (or through the Google Sheets add-on) and import them into GuestlistOnline with names, email addresses and custom fields mapped. QR passes, kiosk setups and automations do not carry over; guests receive a new QR code by email from GuestlistOnline.
Quellen
Woher diese Fakten stammen
- onetapcheckin.com OneTap pricing
- onetapcheckin.com OneTap FAQ (offline, billing, data location, devices)
- onetapcheckin.com OneTap homepage
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