I do not have my guests' email addresses. How do I collect RSVPs?
Short answer
Use the public registration link instead of personal invitations. Share it by WhatsApp, on social media or in a newsletter; guests enter their own name and email, and they land on your guest list with a QR ticket. Turn on approval if you want to review who registers before they get a ticket.
Two ways to invite
- Personal RSVP links are created per guest and sent by email from the guest list. They need an address you already have.
- The public registration link is one link for everyone. Guests fill in their details themselves, so it works when you only have phone numbers, a group chat or a poster.
Steps
- Open your event and make sure registration is on (the event overview shows RSVP open). Adjust the guest limit under the event settings if you want a hard cap.
- Click Share registration link on the Guests page, or Share RSVP link on the overview, and copy the link or the QR code.
- Post the link where your guests are: WhatsApp, Instagram bio, a newsletter, a printed QR on the invitation card.
- Each registration creates a guest with their email. The QR ticket is emailed to them at once, or after you approve them when approval is on.
Keep control
- Approval: enable "Require manual approval for registrations" in Edit Event. Registrations wait as Pending until you approve or reject them on the Guests page.
- Questions: add custom questions to the registration form (company, dietary needs, how did you hear about us).
- Texts: change the form title, subtitle, button and confirmation texts in the RSVP editor, Registration tab.
- Companions: allow guests to add companions with names and, if you want, their emails, so each gets a ticket.
Questions about this
- Can I send the registration link by SMS or WhatsApp?
- Yes. It is a normal link. Copy it from Share registration link and paste it anywhere. Guests register on their phone in under a minute.
- How do I stop people I do not know from registering?
- Turn on manual approval. Everyone who registers waits for your approval and only approved guests receive a QR ticket. You can also close registration at any time.
- Guests registered but I still want their email later. Do I have it?
- Yes. The registration form requires an email, so every self-registered guest is on your list with an address you can invite, remind and export.