Is the guest list template free?

Yes. Download it, keep it, share it. No email address required.

Does it work in Google Sheets?

Yes. Import the Excel file through File, Import in Google Sheets. The summary formulas work there too.

What is the difference between the general and the wedding version?

The wedding version tracks households instead of single guests and adds columns for side, meal choice, dietary needs, table, gifts and thank-you notes.

Can I import this into GuestlistOnline later?

Yes. Export your sheet as CSV and use Import CSV on the Guests page. Name and email are enough; tags and notes come along if you have them.

All free templates Free template

Free guest list template (Excel, Google Sheets and CSV)

A clean guest list with the columns organizers actually use: contact details, group or tag, companions, whether the invitation went out, the RSVP, and a check-in column for the door. The wedding version adds households, sides, meal choices, tables, gifts and thank-you notes. Both come with a summary sheet that counts attending, pending and declined for you.

Download

No email address needed. Works in Excel, Numbers and Google Sheets (File, Import).

What is inside

Name, Email, Phone: Who they are and how to reach them.
Group / tag: VIP, press, family, team: anything you want to filter on.
Companions: How many extra people this guest brings.
Invitation sent: Yes or No, so nobody is invited twice or forgotten.
RSVP: Attending, Pending or Declined. The summary sheet counts these.
Checked in: Mark Yes at the door. Doubles as your attendance list.
Wedding version: Partner or household, side, invited to which parts, meal choice, dietary needs, table, gift received, thank-you sent.

How to use it

1
Download the Excel file, or the CSV if you want to import it somewhere else.
2
For Google Sheets: open sheets.google.com, choose File, Import, Upload, and pick the downloaded file.
3
Delete the example rows and add your guests. Keep one row per guest, or one per household on the wedding version.
4
Use the Summary tab to see how many are attending, pending and declined as you fill in the RSVP column.
5
Print the list sorted by name for the door, or mark Checked in on a phone during the event.

Where the spreadsheet stops

Guests reply by text, email and in person, and you copy every answer into the sheet by hand.

A GuestlistOnline RSVP page lets guests answer themselves; the list updates on its own.
Two people edit the sheet at the door and overwrite each other.

The scanner app syncs every check-in live across all doors and staff.
You want to send everyone an invitation or a reminder.

Send branded emails from the guest list, in the guest's language, with a personal QR ticket.
Companions need their own ticket.

Every companion becomes a guest row with a name, email and QR code.

Skip the spreadsheet

GuestlistOnline keeps the guest list for you: guests RSVP online, invitations and QR tickets go out by email, and the door scans. Free for up to 50 guests.

Create a free guest list

FAQ

Questions about this template

Other free templates

RSVP form template: questions to ask and a sheet to track replies

Free RSVP form template: the questions to ask (attending, guests, companions, dietary needs, message) and a tracking sheet that counts yes, no and total people coming.

Event check-in sheet template (printable door list)

Free event check-in sheet: a printable door list with ticket type, ticket ID, companions, check-in mark, time and staff, plus a summary of who arrived. Excel and CSV.

Start for free today

Ready to streamline your event management?

Join organizers in 12 countries who run their guest lists on GuestlistOnline. Get started in minutes, no credit card required.

Start 7-Day Free Trial

Just one event? Get started free →

7-day free trial Cancel anytime GDPR compliant