Event check-in sheet template (printable door list)
A door list that works on paper or on a phone: name, ticket type, ticket ID, companions expected, a Checked in column, the time and which door or staff member admitted them. The summary counts how many are in and how many have not arrived. Sort by name before the doors open and hand a copy to each entrance.
Download
No email address needed. Works in Excel, Numbers and Google Sheets (File, Import).
What is inside
- Name and Ticket type
- Find the guest fast and know what they are entitled to.
- Ticket ID
- The number on their ticket, so two people with the same name are not confused.
- Companions
- How many extra people are expected with this guest.
- Checked in and Time
- Yes plus the time. Your attendance record for afterwards.
- Door / staff
- Who admitted them, useful with several entrances.
- Notes
- No ticket on phone, checked by name, VIP escort, anything the next shift should know.
How to use it
- 1
Export your guest list into the Check-in tab, or type the names. Fill Ticket type and Companions if you have them.
- 2
Sort by name. Print one copy per door, or open the sheet on each phone if you have signal.
- 3
At the door, find the name, mark Checked in with Yes, note the time and your initials.
- 4
When a guest is not on the list, add them at the bottom with a note so they are counted.
- 5
After the event, the Summary tab gives you attendance versus list size, and the sheet is your record.
Where the spreadsheet stops
Paper lists at three doors cannot see each other, so a ticket can be used twice.
The GuestlistOnline scanner syncs live across every door and refuses a code that was already used.
Finding a name in a 400-row list while a queue builds up.
Scan the QR ticket in under a second, or type three letters of the name.
No signal in the venue.
The scanner keeps working offline and syncs when the connection is back.
Numbers for the client the morning after.
Check-in timeline, attendance rate and export are on the analytics page.
Scan instead of search
Give every guest a QR ticket and every door a phone. Check-ins sync live, work offline, and the attendance report writes itself. Free for up to 50 guests.
See QR check-inQuestions about this template
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